When an updated file is uploaded to a controlled folder, it can be uploaded as either a new version of the same revision, or as a new revision of the drawing. Kahua can manage multiple revisions of all drawings and files uploaded into a controlled folder.
Drawings and files that are in Draft status can receive a new version.
During the upload process the user can determine whether to capture a new version of a revision OR a new revision entirely. Kahua can manage multiple versions of the same file revision of a document. When adding a file utilizing file matching capability, enter the same (current) revision number. A new version will be added to the record.
When adding a file utilizing file matching capability, enter the next revision number to create a new revision record in the list.
File Matching Capabilities
Once the user selects the file(s) to upload, Kahua’s auto-match feature will attempt to match each file in the batch to an existing record in a controlled folder, using the following attempts:
- Attempt to match the PDF Meta Data (Sheet Number).
- Attempt to match with Previously Uploaded File Name.
- Attempt to match based on finding Sheet Number within the File Name.
If one of these three attempts successfully matches a file to an existing record, the file shall be added to that existing record as a new revision or version of the record. For each file that is not matched, a new record for that document shall be created.