Anonymous file links allow users to send unique URL links for a single file or multiple files stored in the File Manager application to any Kahua user or non-user. The recipient of the link can then download some or all of the files locally without having to log in to Kahua to do so.
When this feature is disabled, links to files can still be sent but the recipient must be a Kahua user and they will need to log in to Kahua to open the files. They cannot be opened anonymously.
Key elements of this feature include the following:
- When this feature is enabled, the recipient of the link does not need to be a Kahua user to download the files.
- When this feature is disabled, links to files can still be sent but the recipient will need to log into Kahua to open the files. They cannot be opened anonymously.
- When a link is sent, the files are made available to the recipient to download locally. This allows for a bypass of any email file size limits that would be encountered if the user attempted to send the files directly in an email message.
- This is not a dynamic share. The recipient can only download the files. They cannot update or contribute to the document in Kahua. If your goal is to collaborate with a third party, refer to Initiating an App Share.
- The file download will always pull the latest version of the document as determined by Kahua version control, unless the "Auto-expire all links when new version uploaded" on page 9 setting is enabled.
- Domain administrators can determine at the partition, project, or folder level if links should be always available or if they should expire after a set number of days. If they are set to expire, the recipient will no longer have access to the file after that number of days.
For more information on how to enable and configure anonymous file linking, refer to Anonymous File Access Settings.
How to send anonymous file links
You can send an anonymous file link directly from Kahua through Kahua messaging, or you can copy an anonymous file link and send it from your own email account or other method.
To send or copy an anonymous file link for a file, complete the following steps:
- Ensure you are in the correct partition or project.
- Navigate to the File Manager application.
- To send links to files, open the folder containing the files you want to share.
- Select one or more items for sharing.
- On the action bar, select Send Link to open a new Kahua message with the link included. Complete the fields and click Send.
- Alternatively, select Copy Link to copy the link to your clipboard. You can send the link through the medium of your choice.
- To send links to folders, right-click on the folder and select Send Link to open a new Kahua message with the link included, or select or Copy Link to copy the link to your clipboard to send through the medium of your choice.
How to open anonymous file links
To open an anonymous file link, click the link you received from the Kahua user. You will be taken to a page containing links to the files sent to you. You can select one, some, or all files for download. If you are a Kahua user, you will have the option to open the file in Kahua.
